Specimen Collection / Phlebotomy

Director and Clinical Consultant:     Dede Haverstick, PhD

Manager:                                        Cathy Toms, CPT (ASPT)

Location:                                         Core Laboratory, 112 11th St. SW, Charlottesville, Virginia 22908

Telephone:                                      434-982-4038

 

INPATIENT PHLEBOTOMY SERVICES

Location:                           4th Floor, Room 4236, University Hospital

Supervisor:                        Pager 1417

Telephone:                        434-982-1735/434-982-3181

Hours:                                Routine phlebotomy services are provided every two hours, 24/7.

Blood collection by the Phlebotomy Team will include these schedules:

  • ROUTINE (such as TODAY )

All routine laboratory orders for the 6:00am Phlebotomy team must be entered electronically by 3:05am.  Lab orders scheduled for TODAY will be released according to the following schedule:  12:05am, 3:05am, 8:05am, 12:05pm, 4:05pm, and 8:05pm.  If an order is placed to be collected NOW, it will be released immediately.  All STAT orders, central line draws, and non-blood samples will be collected by unit staff.

  • TIMED (orders entered for specific times such as TODAY at 18:00)

Lab orders scheduled for TODAY at a specific time will be released at the appropriate time according to the following schedule:  12:05am, 3:05am, 8:05am, 12:05pm, 4:05pm, and 8:05pm.  Lab orders placed for patients needing a discharge by noon must have a priority of DISCHARGE PENDING.

Please see "Epic/Lab Orders Rules for Inpatient Specimen Collection".

 

OUTPATIENT PHLEBOTOMY SERVICES

Outpatient phlebotomy services are available at several locations throughout the Medical Center and at the Northridge Facility. All patients who present at one of these locations for specimen collections must be registered into the Medical Center Patient Access system. Specimen collection will be performed on patients only at the written or electronic request of a physician or authorized individual. See page 7 for directions for completing lab request forms. Oral requests for collection of laboratory tests cannot be honored unless accompanied by a written (FAX copy is acceptable) or electronic request.

 

WEST COMPLEX

LOCATION:                                 1st Floor Multistory Building

TELEPHONE:                               982-0034/924-0463 (Office)

FAX:                                            924-0406

HOURS:                                      Monday-Friday,  08:00-17:30

 

PRIMARYCARE CENTER

LOCATION:                                 1st Floor, Primary Care Center, Room 1004

TELEPHONE:                               924-5288/924-1601

FAX:                                            924-1598

 

1222 JPA UMA

LOCATION:                                   3 rd Floor 1222 UMA Room 3101

TELEPHONE:                                 924-0478

 

NORTHRIDGE FACILITY

LOCATION:                                    2955 Ivy Road (Route 250 West), 1st Floor, Northridge Lab, Suite 103

TELEPHONE:                                  243-4530

FAX:                                               243-4533

HOURS:                                         Monday-Friday, 08:00-17:30

 

ORANGE FACILITY

LOCATION:                                     University Physicians at Orange, 661 University Lane, Suite D,

                                                       Orange, Va. 22960

TELEPHONE:                                   540-661-3072

FAX:                                                540-661-3081

HOURS:                                           Monday-Friday, 8:30 a.m. - 5:00 p.m.

 

SPECIMEN TRANSPORTATION

Specimen Transport Within Facility:  https://www.healthsystem.virginia.edu/intranet/tubesystem/

  • Remove all needles and cap syringes
  • Assure all tubes are labeled correctly
  • Assure specimen temperature requirements are met (i.e. Lactate on ice).
  • Tighten all specimen container lids.
  • Place labeled specimens in clear zip-lock plastic bag and seal bag.
  • Place transmittal or consult form in the outside pouch of the clear zip-lock bag.
  • Place bagged specimens into large clear zip-lock pastic bag and seal.
  • Specimens that cannot be transported via Pneumatic Tube System are delivered directly (i.e. Leukin Traps with tubing attached, 24 hour urine containers).

Specimen Transport Outside Facility - Delivered by Courier

  • Remove all needles and cap syringes
  • Assure all tubes are labeled correctly
  • Assure specimen temperature requirements are met (i.e. Lactate on ice).
  • Tighten all specimen container lids.
  • Place labeled specimens in clear zip-lock plastic bag and seal bag.
  • Place requisition form in the outside pouch of the clear zip-lock bag.
  • Place properly bagged specimens in a rigid, leakproof transport unit which maintains temperature requirements.
  • Deliver specimens to Laboratory immediately.

Specimen Transport via U.S. Mail Services

  • Remove all needles and cap syringes
  • Assure all tubes are labeled correctly
  • Assure specimen temperature requirements are met (i.e. Lactate on ice).
  • Tighten all specimen container lids.
  • Place labeled specimens in clear zip-lock plastic bag and seal bag.
  • Place requisition form in the outside pouch of the clear zip-lock bag.
  • Place properly bagged specimens in a rigid, leakproof secondary container with absorbent material and seal.
  • Prepare specimens for shipping to maintain temperature requirements.
  • Place secondary sealed container in a shipping box.
  • Address mailer to:

University of Virginia

Health Science Center - Special Services

University Hospital - Box 800168

Charlottesville, VA 22907-3079