November

November 2008 Minutes

Date:  November 20, 2008

Time:  10:00 am

Place:  McKim Hall, VP Conference Room 3001

Representatives in Attendance:  Johy Betts, Beth Williams, Terry Bennett, Shae Berghuis, Nancy Kriigel, June Wade, Monique Collins, Melissa Chambers, Leslie Yowell, Cathy Pasternak, Mike Wilson, David Smith, Travis Key, Andrea McNeely, Della Marsh, Keith Johnson

I. Call to Order: Meeting was called to order by Johy Betts.

II. Reports: Tomorrow, November 21st, is the last day to make changes to your health care plan.

III. Guest Speaker: Susan Carkeek, Vice President and Chief Human Resource Officer

Susan Carkeek discussed open enrollment for employees who wish to be a part of University Staff.  The current Classified Staff system is regarded as an archaic system that is inflexible and was not designed with a focus on the employee.  The Restructuring effort that staff, faculty and human resources employees have undergone over past months has resulted in 75 career path delineations.  The career paths were created to be customized for each individual employee.  The University Staff Human Resources Plan as outlined on the HR website: http://www.hrs.virginia.edu/restructuring/usd.html describes the major elements of the plan: enhanced career development, innovative performance management, and competitive, market-based compensation.  All employees should receive a market range review of their current position in the mail which may be a used to consider whether to join the new program.  In December, supervisors will attend training sessions that focus on outlining the new evaluation rating system in addition to guidance on how to set employee performance goals.  Both employee groups will have performance evaluations based on a 5-point scale.  Also addressed was the leave balance proposal.  Classified employees will be able to choose (employees hired before July 2006) which leave balance system they feel suits their needs.  All University Staff (those hired after July 2006) will be automatically enrolled into the new system.  During the hiring process, current classified staff employees choose at job offering whether or not they would like to be a part of the new system.  If Classified Staff choose to stay with the classified system, the state classified payroll will apply.  The market range determines what a University Staff employee will be paid and the Classified Staff employee will have a set pay band and it will be capped at 10% above their current salary.  University Staff pay increases will be much like those for faculty.  Tuition money will be used to supplement increases and can reach 1% more than pay increases for Classified Staff employees.  At this time, early retirement packages are not offered.  Starting at the first of the year, University Staff employees who earn less than $40,000 will receive a benefit supplement of $300/year.  This money may be used to offset health insurance premiums, help pay for gym memberships, parking, and annuity and life insurance premiums.  There will be another opportunity to enroll as a University Staff employee in the spring, most likely in March.  Also happening in March is a personal planning program to help ease the transition for all employees towards a biweekly payroll system that will take effect in the fall of 2009.   

IV. New Business:  None

V. Old Business:  None

VI. Committee Reports:  None

VII. Adjournment:  Johy Betts adjourned the meeting.  The next meeting is scheduled on January 15, 2009 at 10:00am.