Council Minutes

Date:  October 16, 2008

Time:  10:00 am

Place:  McKim Hall, VP Conference Room 3001

Representatives in Attendance:  Johy Betts, Terry Bennett, Della Marsh, Mary Leigh Thacker, June Wade, Monique Collins, Andrea McNeely, Ruth Dudley, Mike Wilson, Cathy Pasternak

I. Call to Order: Meeting was called to order by Johy Betts.

II. Reports: UVA Ombudsman, Brad Holland, passed a flyer to representatives to post in their respective departments announcing an EOP Open House on October 31 from noon until 4:00 pm in Washington Hall, Hotel B on East Range.

Provost Office - John Teahan announced that the new Dean of Continuing and Professional Studies, Billy Cannaday, assumed his role on October 1 and the single remaining vacant position that needs to be filled is the Dean of the Batten School of Leadership & Public Policy.

III. Guest Speakers: Erica Wheat, Lead Benefits Counselor, University Human Resources and Dela Alexander, Co-Chair of the Commonwealth of Virginia Campaign.

Erica Wheat, Lead Benefits Counselor, University Human Resources

Erica visited council to announce Open Enrollment and outline the changes and additions to the health care plan in addition to offering quick explanations of the Flexible Spending Account and Tax Deferred Savings Plan available to employees as part of their benefits package.  During Open Enrollment, employees can choose between the high and low premium health plans and add or drop spouses or dependents.  Changes that affect both plans include Rx copayments; generic medications are reduced to $6.00, formulary brand will increase to $24 in addition to non-formulary $48.  Copayments for specialty medications will not change.  Enhancements to the both health plans include covering acupuncture treatments; 20 services per year at $30.00 specialist co-payment per visit will apply and the rental/purchase of a TENs unit.  There will be access to smoking cessation "quit coach services" through Free and Clear that includes products such as "the Patch" and Nicorette.  The dental plan will cover dental implants at 50% of allowable charge after the deductible ($1500.00 per person per year maximum) and analgesia for members under 7 years old.  There will be no change in premiums for those enrolled in the low premium plan.  Rates will increase for those enrolled in the high premium plan as follows; $42 for employee, $147 for employee + child, $171 for employee + spouse, $327 family, and $291 for double state employees.  If you wish to change programs, you must complete a Program Election Form by Friday, November 21st; otherwise, you will be enrolled in the same plan as was determined the year before.  Davis Vision insurance is also being offered again this coming year; employees do not have to be enrolled in the Health Plan to be a member of the Vision Plan.  Once each calendar year members can receive an eye examination with a $30 specialist copay and spectacle lenses and frames or contact lenses.  Erica explained the benefits of enrolling in a flexible spending account to cover medication costs, vision care, qualified over-the-counter expenses, uncovered dental services, chiropractic services, and dependent care services by using pre-tax dollars.  Lastly, she outlined the tax deferred savings program that employees are able to set up at any point during the year.  If members wish to change their deferral amount, a new TDSP authorization form must be submitted.               

Dela Alexander, Co-Chair of the Commonwealth of Virginia Campaign

The Commonwealth of Virginia Campaign enables employees to give to the more than 1300 charities of their choice including health and human services, animal welfare, environmental and/or historical restoration, preservation or conservation, and medical research.  A complete listing of charities is listed on the website:  www.virginia.edu/cvc.  The CVC kicked off October 13th and will run through December 12th.  Employees can pledge online or by filling out a pledge form within the red envelops being distributed to each employee.  Drop sites are spread throughout the University grounds.  There are drop boxes near each cafeteria.  Drawings will be held intermittently for prizes such as flat screen TVs, Wii game system, and $50 gas cards.  Health System Employees are encouraged to visit the "See What $2 Will Do" website to help them get started.

IV. New Business:  The Employee Resource Fair is scheduled for November 13th in the Newcomb Hall Ballroom from 9:00 am until 2:00 pm.

V.  Old Business:  Johy is making further inquiries into the viability of a University of Virginia Community Credit union ATM in the West Café or thereabouts.  

VI.  Committee Reports:  None

VII. Adjournment:  Johy Betts adjourned the meeting.  The next meeting is scheduled on November 20, 2008 at 10:00 am.  Guest speakers, Susan Carkeek, Vice President and Chief Human Resources Officer and James Traub, Manager Human Resources Restructuring will be speaking regarding Restructuring.