Meeting Minutes

Date:  October 18, 2007                    

Time:  10:00 am

Place:  McKim Hall, VP Conference Room 3001

Representatives in Attendance:  Johy Betts, Leslie Yowell, June Wade, David Smith, Mike Wilson, Rose Herndon, Jennifer Roff, Christina Melton, Tina Fuller, Lynn McCutcheon, Rosemary Knight, Della Marsh, and Terry Bennett.

I. Call to Order: Meeting was called to order by Johy Betts.

II. Reports:

            University Human Resources - Beth Reinhard reminded council that Employee Resource Fair will take place on November 15th from 9:00 am until 2:00 pm in the Newcomb Hall Ballroom.  Additionally, she reported that there will be a trip to China offered to faculty and staff in the spring.  Beth will also report back to council on other upcoming travel destinations.

III. Guest Speakers:

            Sadie Simmons, Community Relations Office

Sadie announced the 2007 Commonwealth of Virginia Campaign (red envelope campaign) taking place from October 15th through November 30th.  This year's theme is "Giving Hope."  Employees are encouraged to visit the website, http://www.virginia.edu/cvc/ to learn more about how to give their tax-free donations to charities of their choice through the CVC. 

            Anne Broccoli, Assistant Director, Office of University Benefits

Anne was invited to speak regarding Open Enrollment (11/5-11/26).  She mentioned that all employees would be receiving an email to let them know about open enrollment dates and changes to the health plan.  A few of the changes are outlined here:  Due to higher prescription drug costs, there will be a new tier of specialty medications, the generic 30 and 90 day costs remain unchanged.  There is now a voluntary vision insurance benefit administered by Davis Vision, in addition to the discount vision plan through Eye Benefits.  Dependent Care and Medical Care Flexible Spending Reimbursement program (also known as the FSA) is administered by a new vendor, Chard Snyder.  Employees who have elected the 2008 flexible spending account will receive a debit card for expenses!  Some qualified expenses include dependent care summer camp (not overnight).  FSA expenses can be incurred through March 15, 2009 and you have until April 30, 2009 to file your claims.  Anne asks that employees visit the Human Resources website to compare the two elective health plans.  She also reminds representatives that this is a good time to drop ineligible participants and sign up for the tax deferred saving program.    

IV. New Business: A guest speaker from the Mindfulness Center will join us for November's meeting.

V. Old Business: None

VI. Committee Reports: None.

VII. Adjournment:  Johy Betts adjourned the meeting.  The next meeting is scheduled for November 15, 2007.