Meeting Minutes

Date:  January 18, 2007

Time:  10:00 am

Place:  McKim Hall, VP Conference Room 3001

Representatives in Attendance:  Johy Betts, Lolita Bland, Della Marsh, Vicki Schwab, Nancy Kriigel, June Wade, Lynn McCutcheon, Jennifer Roff, Rosemary Knight, Terry Bennett, Mary Leigh Thacker, Kirsten Frick, Leslie Yowell, and Mike Wilson.

I. Call to Order: Meeting was called to order by Johy Betts.

II. Reports: Provost Office - Anda Webb mentioned that the Provost, Gene Block, will be staying on through the semester. He assumes his new position at UCLA on August 1, 2007. She also mentioned that currently, there are two Dean's positions open (Education and Arts & Sciences).

Employee Relations - Alan Cohn discussed a meeting he attended along with University Relations and Executive Council members regarding best practices and council missions.  At the meeting, the councils were commended on what they have accomplished and achieved.

The next Faculty/Employee Resource Fair will be held on April 19, 2007 in Newcomb Hall from 2:00 to 4:30 pm. 

A new orientation format for both faculty and staff employees will be launched in March.  Orientation will be held at the Aquatic & Fitness Center lasting four to five hours.  Parking & Transportation and ID services employees will be there so that new hires can take care of these items during orientation.         

III. Guest Speaker: Susan Carkeek, UVA Chief Human Resources Officer

Susan opened her discussion with a little background information on her previous employment.  She then shared with us her perspectives on what she has observed so far here at the University.  She noted the over-abundance of paper processing within her own department and stressed the need to move to a more automated environment so that her employees could spend more time where their strengths lie - counseling staff and faculty employees.  Representative, Lolita Bland, mentioned that there are employees who do not use a computer at work or own a computer at home.  Susan and Alan both believe there is a solution for these folks as Alan pointed out, for example, that facilities management employees receive computer access/time through their department to retrieve payslip information. 

A new version of Oracle is being reviewed that would allow for automated timesheets.

Employment applications will be automated starting in July.  The "Jobs at UVA" link will prompt applicants for responsibilities specific to a position and the system will let them know instantly if their application will be forwarded depending on their qualifications.  The system will also allow prospective employees to review the status of their applications for each position they have applied for.

A discussion followed in regards to Restructuring.  A few highlights are outlined here:

Changes (benefits, raises, performance reviews, etc) will not be seen between the two groups, classified staff and university staff, for some time.  Changes in leave times for classified staff are determined on the state level.  Changes for the university staff are open for discussion within the University.  University staff as well as classified staff will be reviewed annually with the performance review tools that are currently in place, university staff may or may not have the same performance review tools when the yet-to-be-determined changes are rolled out.  Both groups fall under the Virginia Retirement System as that is a state level decision.   

IV. New Business: Guest speakers to visit the council include Bill Vining to discuss the UVA travel program and University Architect, David Neuman. Johy will also ask to have speakers from recruitment and staffing.

V. Old Business: Representatives asked for updates on the restructuring of parking fees. Alan Cohn announced that the Provost council is still in the information gathering stages of the project. Johy will bring this topic to Leonard Sandridge's Executive Council meeting next month.

Meeting minutes from September, October and November's meetings were approved and will be placed on the website.

VI. Committee Reports: Mary Leigh Thacker reported from the Benefits Council. She presented a spreadsheet outlining our benefits as compared to other universities' benefits. It was noted that our benefits stand very strong.

VII. Adjournment:  Johy Betts adjourned the meeting.  The next meeting is scheduled for February 15, 2007.