Health System Academic and Research Employee Council Meeting Minutes from meeting on April 18, 2002

Attendees: Kathleen Foster, Marie Taskey, June Wade, Mike Wilson, Kathleen Ashe, Susan Tapscott, Melinda Swisher, Anda Webb, Bill Vining, Mary Leigh Thacker, Della Marsh, Jennifer Roff, Annette Norton, John Aufill, Lynn McCutcheon, Jim Stork, Monte Parsons, and Terry Moore.

Guests: Nancy Rivers, Bill Vining, and Anda Webb.

The co-chair Monte Parsons opened the meeting at 10:03 a.m.

Nancy Rivers, from the Governmental Relations Office, was the first to address the council. The General Assembly met on April 17, 2002 and discussed approximately 200 bills. There were budget and language updates. Inside UVA has a good summary of the changes.

Compensation was discussed and the results are as follows:

  • There are no changes to the compensation the governor proposed
  • You may select from the following choices of how to be compensated:(1) A 2.5% bonus that will be added to your September 1, 2002 paycheck (for 9-month employees it will be reflected in your October 1, 2002 paycheck) (2) An additional 10 days of paid leave. These will be credited on 7/1/02 and must be used between 7/1/02 and 6/30/03. A combination of the money and the time may be offered as well, but it is not definite at this time. For further details please look at the governmental relations web page link.
  • Human Resources will receive the specifics about the bonus and/or leave and give further details to employees in May. As is required by law, the leave option is at the discretion of each departmental manager. To qualify for either the bonus or leave, the employee must be at the "contributor level" on the latest evaluation performance. There is additional information in Anda Webb's report.

The Virginia Sickness and Disability Program, that was offered in 1999 as an "one- time" open enrollment, is being offered again for open enrollment from Oct-Dec. 2002 with the coverage beginning Jan. 2003. At this time, 1900 employees and 500 faculty are not enrolled in this program. Employees will be automatically enrolled unless they choose to "opt out". The bill also authorizes VRS to provide a long-term care insurance program for members of the VSDP.

Other notable legislation:

  • Capital Package - voters, joint legislative package.
  • General obligation bond for the MR-6 Cancer Research, Immunology and Infectious Disease. The building is scheduled to be about 3000 sq ft. like MR-5. The cost is 1.7 Billion dollars.
  • 93 Million goes to UVA and 900 Million to higher education.

Anda Webb - Associate Provost for Management and Budget, Booker House. Tuition is going up across the board:

  • In-state undergraduates: 9 % increase (hasn't changed in 6 years)
  • Out-of-state undergraduates: 8.5 % increase
  • In-state graduates: 10 % increase
  • Out-of-state graduates: 2.4 %

For tuition details look at the budget report. The returns from the tuition go back into financial aid. There was an across the board 4.3 % budget cut so only mandatory increases were allowed. The University budget will be voted on in May.

In June, the leave sheets will be phased out. There will be Oracle reports available.

Additional Bonus/Leave information -- The bonus is based on merit, because an employee has to be at least at the contributor level on their performance evaluation to qualify for the bonus. Probationary employees may not be eligible for the bonus. Faculty are also eligible for the bonus payment, however, not for leave compensation.


Bill Vining -

  • The administration is in the process of working out the details of the bonus in regard to tax laws. Human Resources will communicate the information to us as soon as it is made available.
  • The New Employee Orientation Resource Fair was April 17, 2002. There was positive feedback from participants.
  • Upcoming events:
    Award Recognition Ceremonies: On May 21, 2002 at 1:30 p.m. in Cabell Hall recognizing 10, 15, and 20 year employees with a reception on the lawn immediately following the ceremony. On June 13, 2002, there is a banquet at the Omni at 6 p.m. honoring 25, 30, and 50 year employees. The Outstanding Contribution Award will be presented to 10 selected people. 897 employees being honored with 10-50 years of service. That's a total of 16,100 years of service! Invitations will be sent out soon.
  • The Spain trip was a success. The weather was great! They were in Barcelona for one week and in Madrid for 3 days. There were beautiful cities, nice people and it was an interesting trip. The hotel was by the soccer stadium that seats 180,000 people!
  • Upcoming Day Trips: Garrison Keillor at Wolf Trap on Saturday, June 8, 2002. The cost is $43.00 per person which is due in full by May 15, 2002.
    Shopping at Tyson's Corners is also available. Seats for the show are outdoors and sell out quickly.
  • Upcoming Trips abroad: Greece Athens and the Greek Isles (click for link) November 3 - 16, 2002. $899.00 per person based on double occupancy and $799.00 additional cost for the second week. Limited space, early deposits are essential!

Old Business: None.

New Business: Registration for the Office Technology Conference 2002 will be held at Newcomb Hall on May 23. You may access the website or contact Nancy Rogers at 982-2991 or nfr3f@virginia.edu for more information. These sessions are designed for faculty, office professionals, managers, supervisors, administrative staff, technical and computer professionals.

The next meeting will be held on May 16th.

Meeting adjourned: 10:40 a.m. Minutes submitted by Co-Chair, Terry Moore