CVC of PCNA Meeting Minutes
Minutes Business Meeting July 16, 2007
In attendance: Cherie Parks, Mala Cunningham, Karen Coleman, Reginia Stottlemyer, Suzanne Fuhrmeister, Melly Turner, Maureen Garmey, Anne Pontuso.
1. Certification Review Class. Plans were finalized for the August 11th certification class review. There are now 25 participants registered.
Sponsors are ; Dulcy Guiliano who will provide beverages in the morning and Schering Plough who paid an exhibitor's fee to defer costs. Depending on the final count of registrants, lunch will be provided by Hotcakes. Beverages and a small snack will also be provided in the afternoon.
Karen will develop signs to provide directions from the parking garage. Melly will obtain a copy of the agenda, introduce the instructor and serve as mistress of ceremony. Suzanne is coordinating food. Reginia and Suzanne will be responsible for registration at the door. It was voted to set aside $150 of the exhibitor's fee to provide door prizes of $50 each to go towards the cost of the certification exam. NOTE: should be create a coupon then which winners can turn in with a receipt when they pay for the exam, to ensure the money goes toward the fee?
2. November meeting Topic will be Motivational Coaching, Behavioral Change Strategies to use with patients to facilitate risk modification. Mala Cunningham will be our speaker Suzanne is lead coordinator for the fall program For the business meeting, we will try to have someone to present the Remote Area Medical program in Southwest Virginia. This is being proposed by the community initiatives committee as a possible chapter project for next year.
3. Fall Elections The nominations committee reviewed the election process for the fall. An email will be going out from the committee asking people to volunteer for committees and nominate folks for the 2 officer positions up for election: president -elect and secretary/treasurer.
4. 2008 educational program planning started Based on the survey conducted by the education committee, topics chosen by members include metabolic syndrome, diabetes and heart disease, cardiac MRI and interventional cardiology. Programs for 2008 will be developed around these topics.
It was voted to change the fee structure for meetings. No new members have been added based on the waived meeting fee for first time nonmember attendees. It was voted to, instead, charge a $10 fee for non-member attendees, partly as a motivation to join.
5. Marketing opportunity with MJH Nursing Staff Development day Sept 11 2:45-3:30 and Sept 12 9:45-13:30, we can set up an exhibit to market our chapter to MJH. The program is open to folks outside of MJH, so we may even be able to reach some additional people. Karen Coleman, Anne Pontuso and Suzanne Fuhrmeister have tentatively agreed to help staff our exhibit.
6. Committee updates - Stephanie Searnock has been appointed treasurer for the chapter. Anne Pontuso agreed to step forward as chair of nominations.
7. Chapter account In an email today, Kristie with national explained there is a 20% overhead charge to the chapter for bills paid by national. It was noted when some of the grant monies from May were missing from the account. Kristie reimbursed the $440 which we had been charged. However, it will be applied in future. We will need to readdress this in a future business meeting. The exhibitor's fee from Schering plough has not yet been deposited. Suzanne will email Cary Meltzer about that.
Minutes March 27, 2007 PCNA Business Meeting
Attendees: Melly Turner, Maureen Garmey, Ann Marie Karnyski, Stephanie Searnock, Suzanne Fuhrmeister, Cherie parks, Karen Coleman, Mary Ruth Harmon
1. May membership meeting update
Ann Rossi will be our speaker for afib. Ann is the NP for the afib clinic. Meeting is May 10.
Maureen did get a grant form St Judes Medical for the program in the amount of around $2200. It was determined we would have the meeting as suggested at the Downtown Grille. No wine or alcohol included in the dinner. Attendees can choose to purchase alcoholic beverages on their own. There will be a $5 fee for members. First time guest are free.
Karen will draft an invitation for Cherie and Maureen to approve. It will then go to Reginia to send out. We have budgeted for 35 attendees. Any residual monies will go into the chapter account.
Business meeting topics were discussed. Committees will report out highlights. Nominations will provide an insert for the folders on chapter offices and committees in preparation for the upcoming fall election. Stephanie Searnock, who is attending the annual national conference, will bring back ACC recommended practice updates.
2. August meeting update
We currently have 7 people registered for the review course. Only 5 requested a review manual. Advertisement has gone out to COD, unit flyers and an email to the Maryland chapter, and it is advertised on the ANCC website. Melly is to contact Reginia for other possible contacts for promotion.
Suzanne provided the name of a new pharmaceutical rep, Tena Ewing, who is interested in sponsoring a meeting. Melly will follow up with Tena for the August meeting.
3. Fall meeting
As MJ has resigned her position as officer, there is currently no one taking her place to coordinate the fall meeting. Suzanne is willing to help coordinate, but needs one other person.
4. Community Initiatives committee
Cherie reports a number of activities with PCNA member participation. A log of these activities and participants is available on "O" drive. Potential legal ramifications of participating in events as independents were discussed. A representative from the Remote Area Medical clinic in Wise will be asked to attend a future meeting (probably fall meeting) to present their program. It is thought this might be a project for the community initiatives committee to gather volunteers from PCNA to participate in next year's clinic.
5. Nominations committee
Stephanie reported the committee's work on chapter election bylaws and terms of office. It was voted by those at the business meeting to add a position for "president-elect" to the list of officers, allowing someone to be mentored in to the role. This would be a one year term, and automatically advance to role of president for a two year term. The election cycle was determined to be : president-elect and secretary/treasurer in odd years; vice president in even years. Suzanne agreed to revise the list of role descriptions and create an organizational chart which Karen will print up and post on the "O" drive, website and copy for the May meeting.
Meeting adjourned. Please send feedback on minutes to Suzanne.
Minutes of PCNA Business Meeting January 30, 2007
Present: Cindy Wolfe, Melly Turner, Reginia Stottlemyer, Karen Coleman, Maureen Garmey, Ann Marie Karnyski, Cherie Parks, and Suzanne Fuhrmeister
Educational Programs:
- February Meeting- plans are now in place for Feb 8 6-8pm at Northern Exposure. Dr Dent is speaking. Ann Marie will find out if we need to make handouts for the program. Equipment has been arranged. Sponsors are committed-Bristol Myers and Schering Plough. Ann Marie will get a speaker's gift. Suzanne has gotten a door prize. Membership will set up for registration. CEU's have been arranged. Helen Marie will introduce the speaker.
- May meeting-Maureen has run into snags with the educational grant. After working on the grant since Oct, she has just received word the process was changed and has to be redone. Maureen will contact the rep one more time and communicate with Liza regarding this issue. Cherie has already obtained the presentation copy from Liza. Next step will be to determine if CEUs can be provided. Downtown Grille has been contacted for possible venue. Jordan Hall will be reserved as a back up.
- Melly presented information on the certification review exam. The cost is $148/person with 25 person minimum. Fourteen folks have already committed. Decision was made to go forward with sponsoring the review course. ANCC will help to publicize the class. COD is willing to provide room and beverages. A couple of vendors have expressed willingness to sponsor the program. Suzanne will speak with the Schering Plough rep. Melly, can you speak to the KOS rep? We hope to bring down the cost of the class if we can get sponsorship. CEUs are provided for attending the class.
- The fall meeting planning is on hold. We will need to reassign who is responsible for organizing it. The topic will not change. Suzanne wants to be involved with each membership meeting planning.
Committee Reports:
1. Reginia reported on the membership committee. Postcards were sent out in January announcing the year's membership meetings. The PCNA powerpoint presentation was given to 4W by Reginia. There was some interest in possible membership. Cindy Wolfe will see if 4E has any interest, though several staff members belong already to PCNA. Suzanne will speak again to CCU. It was suggested the committee contact 3C/E to see if they are interested in a presentation.
2. Cherie Parks spoke about the programs voted by the committee for support. The Healthcare Screening organized by Cindy Westley has gotten 4 PCNA volunteers. They are being held at the mall this year. Four members have signed up for the other activities proposed by the committee. Discussion on the Day of Caring centered around possible choices for activities for that day. Cherie will ask committee members about the idea of obtaining something with the PCNA logo to help identify volunteers. It was felt this would get more name recognition for us and assist us in finding more opportunities to support community activities which aim to prevent heart disease.
3. Nominations committee has met and proposed bylaws to guide the nomination process and election criteria. Minutes will be sent out to officers and committee .
National Conference: time to start promoting the national conference. We want to send at least 4 representatives to national. Two folks have already spoken up. Please encourage attendance. PCNA offers some financial assistance. Managers and PNSO can also be contacted for assistance.
From now on, I will say "the Board" when referring to the officers and committee members. Meeting ended at 5:35pm.
CVC PCNA Business Meeting November 28, 2006
In attendance: Karen Coleman, Suzanne Fuhrmeister, Maureen Garmey, Melissa Stell, Reginia Stottlemyer, Melly Turner
- In response to recent inquiry regarding change of meeting time and fees for future programs, membership supported both recommendations. Future meetings will be scheduled 6:30pm-8:30pm to accommodate attendance of out-of-town membership, and a fee of $5.00 will be charged for members and first time guests at our quarterly programs.
- Suzanne submitted the Annual Chapter Report to National. A copy will be available in the chapter minute notebook.
- 2007 programming will be as follows:
a. February 8th a presentation by Dr. Dent on Valve Disease. An effort will also be made to coordinate chapter membership participation in other heart month events.
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- May 10th a presentation by Liza Prudente on Atrial Fibrillation.
- August, seminar to prepare for October certification exam. Melly is gathering information regarding the Chapter cohosting a study seminar to prepare for certification. Maureen will check on funding for study materials for individuals interested in sitting for the exam (but not necessarily interested in the study course). Reginia will verify PNSO policy for reimbursement of certification exam fees.
- Ideas discussed to improve Chapter publicity included:
- Earlier meeting notification (1 month in advance) via email with a reminder email as program approaches; decision made not to publicize deadline for RSVP since this may discourage attendees; attendance will be on first come first guarantee basis
- Post card sent to membership in January outlining program dates and chapter/national events for 2007
- "Road Shows" with slide shows presentation to other units/groups, inside and outside of UVA
- Personalized emails, phone calls regarding meetings, committee participation, etc.
- Melly suggested developing templates for publicity guidelines, program announcements, etc to facilitate the work of committees.
5. Decision was made to pay $50 honorarium to guest speakers from future chapter funds.
6. Melissa Stell provided updates on Patient Education Initiative to set up Heart and Vascular Patient resource exhibit which can then be expanded to various inpatient and outpatient areas that serve this patient population.
PCNA June Business Meeting June 14, 2006
In attendance: Karen Coleman, M J Frank, Suzanne Fuhrmeister, Maureen Garmey, Reginia Stottlemyer, Melly Turner
- Report of four new recent additions to PCNA membership
- Recruiting information suggestion: Print labels for local contact info on our membership brochures, to include both a local email address (Reginia's as Membership Chair) and the local web address
- Mention of future implementation of email follow up and applications to prospective or non-members.
- Recruiting from other areas of the Heart and Vascular Center: Powerpoint presentation would be a good tool; Alan Wiggins from IS named as contact for setups.
- Discussion and plan for dissemination of PCNA information/ news with attendings and other cardiology physicians. Melly will discuss with Dr. Larry Gimple.
- CEUs: A Nurse Practitioner must be a member of the Education Committee in order for us to qualify for CEUs. Helen Marie Molnar has agreed to serve in this capacity.
7. Meeting Planning: August 2006
- Nita Reigle will present on CHF
- Sponsor: AstraZeneca has been requested by email (from Suzanne) to sponsor and to provide its "virtual CHF suit" as well. As of this date, no response from vendor.
- Possible backup sponsor: Merck?
- Preliminary date: August 24th
- Earlier time per attendee feedback: 1700-1800 Networking and 1800-1900 Meeting
- Fee: A non-member fee will be implemented starting with the August meeting.
8. Conference Planning: November 2006
- Prospective speaker: Nancy Harthun MD (waiting for response)
- Date: Saturday, November 11th or November 18th
- Time: Half day session , 0800 - 1100
- o Registration 0830
- o Speaker 0900-1000
- o Breakout Sessions 1000 - 1100
- Fee: Member: ? Non-member: Fee + 75.00
- In-house resources:
- o COD - Jackie Loach
- o Melissa Stell - PNSO Grand Rounds coordinator
- o Tiffany Spencer - Grand Rounds coordinator (Maureen to f/u with Tiffany)
- Sponsorship: US machine rep? PNSO? Heart Center? UVA? (Once sponsor established, planning for food, location and honorarium can be finalized)
- Committee/individual responsibilities:
- o Membership: Registration, PCNA booth, brochures, name tags
- o Education: Speaker, equipment
- o Treasurer, Webmaster: Invitations (to include all state PCNA members)
- o Conference evaluation: MJ
- o Miscellaneous: notebook, program, door prizes, educational tables
- Theme or global focus? Possible foci for breakouts (offer four choices; attendees will select two to attend):
- o Risk Factor Modification
- o Smoking Cessation
- o Psychosocial Issues
- o Stroke
- o Nutrition
- o Medication
9.Community Initiatives
- Need a chair person for this whole committee
- Annual event: Heart Walk, 10/8/06
- Suzanne will talk with Cathy Kearn, CR Clinical Coordinator, who usually leads a team, to see who is coordinating for CR
- Discussion of email asking for volunteers
- T-shirts, bags for giveaways to participants?
10.Maureen asked for names of members of Education Committee:
- Helen Marie Molnar
- Melly Turner
- M J Frank - Liaison
- Anne Marie
- Suzanne Fuhrmeister
- Marla Cunningham
- Karen Coleman - Publicity
- Maureen Garmey
11. Mention to each committee of the need to establish its goals.
PCNA March Business Meeting March 28, 2006
Attendance: Reginia Stottlemyer, Karen Coleman, Suzanne Fuhrmeister
Nominations: decided to suggest to nominations committee that two year terms be established for the 4 officers ; no limit on reelection. Elections should be held in the fall. Committees should remain voluntary. It is hoped the nominating committee can bring recommendations forward for the May meeting for membership to vote upon.- Community Initiatives Committee: Cathy Kern has agreed to serve on this committee and has been asked to recruit other members. The June business meeting should try to focus on this committee so they will be ready for the fall Heart Walk and begin developing ideas of events in which we could participate.
- Program planning: we will ask the education development committee members to delegate who will work on the August meeting and who will work on the fall meeting. The August meeting will have as speaker an advanced practice nurse if possible. We are trying for a half day seminar in the fall and focusing on vascular disease. All officers will participate in the task force working on the fall seminar.
- It is recognized that members may hesitate to participate on the education committee because of concern over finding sponsors, so it was decided that the February and fall meetings would be our "big" events and the other two meetings could be held "in-house" with members sponsoring the event ourselves.
- Dulcy with Bristol Myers has agreed to sponsor the May meeting. She also gave us a referral to apply for a B.M grant to sponsor the fall seminar. Camp Heart has been reserved for May 18th. We have the room at 6pm, with the meeting to start at 6:30pm-8:30pm. Those attending the conference will make presentations.
This meeting serves as a bridge to the next business meeting to be held after the annual conference.
Business Meeting of the CVC of PCNA March 6, 2006
Attendees: Melly Turner, Cherie Parks, Cindy Wolfe, MJ Frank, Maureen Garmey, Suzanne Fuhrmeister, Reginia Stottlemyer, Karen Coleman
Announcements
- We are officially a chapter of the PCNA. Formal acceptance letter was shown.
- *New website has been published. Site available at meeting for all to see. A brief overview of the site was given by Karen Coleman, webmaster.
- An informal celebration of these two events was had with Reginia presenting flowers and gifts to Karen and Suzanne.
- Name changes: Two names changes were agreed upon. Karen became the Webmaster/Publicity officer (dropped Marketing from the title). The education committee became the Professional Development committee with its focus being program planning for the quarterly meetings. Task forces will be named as needed to assist with special events.
- A new Community Outreach Initiatives committee was named. We are in need of members for this committee. It is hoped this committee will stay abreast of heart related promotions by other groups so we can coordinate our efforts to be complimentary. This committee would also be responsible for initiating community outreach efforts. Anyone interested can contact Suzanne Fuhrmeister. It was noted that October has the Heart Walk and the UVA cardiology conference.
2006 schedule
- The next quarterly meeting will be in May after the national conference. Those attending the conference will be making presentations at the May meeting to share information learned from the event.
- The summer quarterly meeting will be in late August. We are looking to bring in some advance practice nurses to speak at this meeting. Possible speakers are Liza Prudente, Nita Reigle, Ann Rossi.
- Early November will be the fall program. We are looking to see if we can support a half day seminar for this meeting; in which case, the program will be held on a Saturday. Possible speakers are Nancy Harthun, Janie Baranyay.
- It was decided that there should be a quarterly membership meeting every February since it is "heart month".
- The May program will consist of 15 minute presentations by national conference attendees. We will look to see if Camp Heart is available and find a sponsor to offer a buffet. Karen will look into options for parking. Tours of the Heart Center may be offered for those interested.
We had such an overwhelming response to our February meeting, that we are looking at policies to guide us with our invitations. It was decided that people can attend two meetings as guest. After that, they are encouraged to join the PCNA. If they do not join and still want to attend a program, a $5.00 fee will be charged. To ensure members have ample opportunity to attend, invitations will first go out to members. When there is space available, interested guests will then be invited on a space available basis. This policy will be announced at the May meeting.
A posterboard has been provided by Reginia so we can make one for our local chapter to use as part of a tabletop display at meetings. Nancy, Karen and Suzanne will be asked to create the poster.
February 2006
Dr. Angela Taylor was our guest speaker for Heart Month. The meeting, held at the Ivy Inn in Charlottesville, generated a lot of interest. A full capacity crowd heard Dr. Taylor speak on "Women and Heart Disease." The presentation was sponsored by KOS pharmaceuticals and feedback was overwhelmingly positive. We had a good mix of nursing and other cardiovascular specialties, including dieticians, cardiac techs, educators and exercise physiologists. A powerpoint presentation of the PCNA was shown and membership information distributed. Information on the Red Dress campaign and Speakers Bureau was also provided.
January 2006
A preview of the new website was shown at the January business meeting. We hope to get the site published this winter. It is to be a dynamic site with frequent practice news updates, announcements and a member "bulletin board".
Planning for the February meeting was begun. Dr. Angela Taylor will be asked to speak. One of her areas of particular interest is women and heart disease, which seems especially relevant for a February "Heart Month" talk.
Preparations for the national annual symposium were begun. PCNA is offering a 2-for-1 special. The new Virginia Proposed Chapter has been given special consideration with "new" membership considered anyone joining for the first time in 2005. We hope to send a large contingent. The May meeting will focus on sharing information from the symposium.
November 2005
In late November, a small meeting of the officers and committee members was held. It was decided to hold chapter meetings quarterly. These meetings would be open to all members and offer an educational program. Announcements and business requiring the attention of the members would also be presented. We will try to utilize sponsors whenever possible to allow for nicer venues and food. Anyone with such contacts should let one of the members of the educational committee or an officer know. The current plan is to hold a half day seminar once a year, probably in the fall,and hold one meeting a year in one of the outlying Central Virginia locales. We hope to identify contact people in the Lynchburg, Harrisonburg, Waynesboro, and Culpeper areas to help publicize our meetings and serve as liaisons. We truly want to be a Central Virginia chapter. We will also be holding monthly business meetings. Officers and committee members are to attend, but any member is welcome to join in. The business meetings are held on the fourth floor of the new addition in the conference rooms. These meetings will be held at 4:30 on a weekday. The chapter meeting times and location will vary depending on speaker and sponsor availability. Meetings will be announced.
We are also getting ready to submit our chapter application. As soon as we have confirmation of the required 25 signatures on the petition, we will send in the application. Anyone who is a current member and has not yet signed the petition can go to the following website to sign the petition electronically: www.pcna.net/cvpetition./ There are plenty of Virginia PCNA members, but we may still be one or two members short on the petition, so please don’t wait for someone else to sign. It only takes a moment.
We heard from two speakers at the November meeting on the UVA Ambassadors program. Frances Gilbert from the Heart Center and Mary Ann Hines with Community Relations are working to put together a Speakers Bureau on "Women and Cardiac Risks" for Heart Month in February. The presentation has already been developed along with a PowerPoint presentation. Necessary equipment would be provided. Groups identified by the UVA Ambassadors’ program would be targeted, but the talk could also be given to any interested community group. Those in attendance felt this would be a worthwhile endeavor for those members who are interested in community outreach. We would be allowed to present our own group as well. Anyone willing to consider becoming a speaker, please contact Suzanne Fuhrmeister for more information. We need to email Frances by the first of January. A training session will be scheduled if desired by participants. There may be other opportunities to participate in Wear Red Day/ Heart Month activities.
A website for the chapter is being developed. Plans are for it to provide announcements for meetings and educational programs, link to the national pcna, link to other sites, e.g. CardioVillage, provide access to minutes and have an area for practice updates. Based on input from members, we will share changes in practice for the various settings in which we work. This is a very exciting opportunity to reach out more effectively to members.
Our next business meeting will be held in January.
October 2005
Our first big meeting of the Proposed Chapter of the PCNA was held in October at the Downtown Grill in Charlottesville. There was a maximum capacity crowd of both members and nonmembers as we opened up attendance to publicize our existence. Although the speaker for the evening, Janie Baranyay, was unable to get out of flooded New Jersey, the Adenoscan representative, Lu Russo, graciously stepped in and gave an excellent talk on use of adenoscan in stress testing. We hope to invite Janie once again to a future meeting. In addition to working for Astellas, Janie is a PCNA member active on the membership and marketing committees at the national level. At this meeting, officers were elected and volunteers signed up for committees. See below for a listing of committees and officers.
The annual PCNA conference is coming up in April. Go to the PCNA website for additional information. If you know anyone interested in joining the PCNA, let us know. We are trying to find ways to take advantage of the 2 for 1 special offered by national ( two can go for the price of one with a new membership registration). The conference registration and membership application have to go in together.
OFFICERS
President - Suzanne Fuhrmeister
Vice President - Reginia Stottlemyer
Treasurer/Secretary - MJ Frank
Webmaster/Publicity - Karen Coleman
COMMITTEES
Membership - Melly Turner, Pam Dennison, Millicent Chisholm, Nancy Cooper (Reginia, officer liaison)
Education - Maureen Garmey, Cherie Parks (MJ, officer liaison)
Nominating - Cindy Wolfe, Kathy Haugh (Suzanne, officer liaison)
September 2005
In September, we had a business meeting to plan for the election of officers and establish standing committees. Four officer positions were determined: president, vice president, secretary/treasurer and webmaster/publicity. A request for nominations was made and a slate developed for the October election. Standing committees were set at three: nominations, education, and membership. It was agreed that additional committees would be created as need was determined and short term task forces used to support the efforts of large program planning. Committees will consist of volunteers, with officer liaisons. Committee chairs will be determined by committee members and default to the officer as needed.
August 18, 2005
April 13, 2005
Minutes of Cardiovascular Nurses Professional Task Force
In attendance: Reginia Stottlemyer, M J Frank, Karen Coleman and Suzanne Fuhrmeister
Each person took a turn to discuss individual interests in a professional association. Interests included professional credentialing, networking and professional growth and development. Information on known cardiovascular organizations was shared. It was agreed by those in attendance that the “Preventive Cardiovascular Nurses Association” had goals and capabilities in alignment with the stated interests and that we would look into creating a local chapter. It was also decided that we would start with promoting the organization within the cardiovascular groups at UVA, but with the ultimate goal of expanding to the greater Charlottesville cardiovascular community.
It was decided that each person interested in joining would check out the PCNA website online and apply for membership. We will continue to meet through the summer to organize the chapter with hopes of having a “membership kickoff” in the fall. The June meeting will focus on assessing the information gathered from the national organization on forming a chapter and gathering ideas for promoting membership. A folder has been started on 4Central with information on the PCNA. It is available in the Clin III’s office and anyone interested is encouraged to look through the materials.
The date of the next meeting will be in forwarded through this email group at a later date.