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The Financial and Administrative Policies Manual of the University of Virginia (Policy X.A.2) sets for the policy and procedures for the transfer of research equipment from the University of Virginia to other entities. It states: “The University generally retains possession of research equipment to which it has title. Exceptions may be made when such transfer is not detrimental to the research activity of the involved department.”
As a further clarification of this University policy as applied within the School of Medicine , the following will guidelines are hereby established:
- If a faculty member’s federal or foundation grant will be transferred in an active condition to that faculty member’s next place of employment in either a college or university, research equipment previously purchased from these same fund sources will generally be considered for transfer when all of the applicable procedures are followed.
- Equipment purchased with state and/or institutional funds (i.e., from start-up funds provided by the institution and/or department, from School of Medicine R & D Committee or Pratt Committee funds, from the Equipment Trust Fund, etc.) will be retained by the School of Medicine. Under special circumstances, when it is not considered beneficial for the institution to retain equipment purchased from these fund sources, it may be possible for such items to be traded for other equipment or purchased with funds provided by the college or university to which the faculty member is moving. Negotiations for trades or purchases must be conducted in accordance with criteria set forth in the University Financial and Administrative Policies Manual for any equipment transfer. [Note: Equipment purchased through the Equipment Trust Fund program must always remain at the University of Virginia .]
Date: January 1998 |