Position Descriptions
President | Vice Presidents | Treasurer | Secretary | Social Chairs | Web Design | Community Service Chairs
Electives Committee Rep | Lounge Manager | Gym Manager | Alumni Association Rep
Student Advocacy Committee Reps | AAMC OSR Reps
This position is open to a 4th year student. In addition, experience with Mulholland Society and a 4th year schedule predominantly in Charlottesville is strongly encouraged, but not required.
Responsibilities: You are the top representative of the medical school. Administrators speak to you when they have praise, questions or problems with students. You will chair and write an agenda for Mulholland Society Meetings once a month. All Mulholland Officers, class officers, and various other student representatives belong to Mulholland Society. All students are encouraged to attend. In addition you are responsible for appointing student representatives to all committees for which faculty and administrators request student representation.
- You are also the senior student representative on the Curriculum Committee chaired by Dr. Innes. You and the Curriculum Committee Representative are required to attend this meeting every Thursday at 4pm. You will have a PROFOUND impact on curriculum in this meeting. You are also a member of the Student Medical Education Committee that meets once a month to discuss curriculum.
- You are the co-chairman of Orientation for the incoming first years. It is strongly recommended that you be in town and on a flexible rotation or vacation during this two week period.
- You are the primary representative for the medical school to President Casteen and Dean Garson as well as the rest of the UVA campus.
The bottom line is that you function as the liaison between the administration and students. Your job is to communicate issues to the students, and maintain student representation at all meetings regarding the med. school.
Time Commitment: 6hr/month minimum in required meetings, 3 hours per month preparing for meetings, approx. 5-10 hrs. per week corresponding over email. 5 hours per month in misc. activities (attending school functions such as meet the faculty luncheons, dances, orientation activities, organizing volunteers for spontaneous activities etc.)
Requirements: ORGANIZATION, enthusiasm, diplomacy, initiative, an approachable personality, and a tendency to be local. An enthusiasm for email...and checking it frequently...while traveling, busy or not.
Rewards: You represent an AMAZING group of people who have a daunting capacity to make a difference in this world. It’s kinda’ humbling when you think about it.
This position is open to 3rd year students. As Mulholland Vice president your main duty is to make sure that you take care of anything and everything that the president asks you to, in addition to a few particular responsibilities of the VP itself.
The main responsibility of the Mulholland VP is to organize the various “Meet the Faculty” luncheons at least 3 times per semester. This usually involves contacting the appropriate persons in each department at least one month in advance, explaining the benefits to the department, placing the order with Papa Johns or any other suitable caterer, and making sure the money is handled appropriately and on time. In addition, the schedules of the 1st and 2nd years need to be taken into account.
Managing the Mentor Families is another major responsibility of the VP. This involves identifying rising 2nd years to be the Family “Mommas and Poppas” and helping them organize meetings. It also involves a ton of pep and excitement for this newly evolving program!
Other responsibilities of the VP include attending monthly Mulholland meetings, allocating the Activites fund ($1000 for lunch activities), organizing the activites fair at the beginning of the year and helping out with orientation planning. This involves finding out the contact persons for the current year of each of the organizations, and making sure that they all know to have a poster & person present for the fair. Beyond that the VP must take care of minor events throughout the year such as compiling a list of officers attending the Spring Mulholland Banquet.
This position is open to a 3rd or 2nd year student. As Treasurer you have several responsibilities. One is to create a budget for the next year. Using the budget you reimburse anyone who submits an original itemized receipt and was allocated money according to the budget. The budget is very specific as to who is allocated money and how much they can receive. Once you get a receipt you submit it to Bill Hancher who is the Student activities Business Manager. He will receive the receipts and the vouchers and submit back a check to the person you specified. This is all done through what we call the Hancher Account and this process can take a few weeks so you have to act quickly.
The other account we have is a private Wachovia Account. This account
contains money from fundraising ie semi-formals, tubing trip, formals.
This money is used almost exclusively for alcohol. The Hancher account
can not reimburse anyone for alcohol so we have this other account.
So basically your duties are to manage the Wachovia and the Hancher
accounts. It is very important to submit things to Hancher in the
exact way he wants. Otherwise no one gets reimbursed. The time
commitment varies from nothing when no one needs you to pay them to
pretty busy if you have to submit lots of vouchers to Hancher and
things are not going as smoothly as one would like.
1 Position
The Secretary shall
- Be a 1st year student elected in the Fall.
- Coordinate the handling of all official correspondence of the Society.
- Record and preserve the minutes of all proceedings of the Executive Committee and the Society.
- Chair the Publications Committee.
This position is for two rising 2nd years. The social chairs are responsible for being organized and keeping a good record of their activities and the money spent. They work very closely with the Mulholland Treasurer, President, and Dean Pearson and are required to attend every Mulholland meeting (once a month).
It has become tradition to have two people serve this position given its enormous time commitment and numerous responsibilities.
1) Spring Foxfield. This involves getting plots, food, and beverages and arriving early to set up and staying late to clean up.
2) Orientation. This includes two weeks of activities and usually a lot of help from your friends and classmates. Parties, Monticello trips, Pool, Bowling, Tubing, sending a load of emails, being really nice, etc.
3) Alumni Tailgate. Chet gets the food; we get the people and beverages. We work closely with the Alumni Rep to oraganize this.
4) Halloween Party. This is typically the first year social chair’s responsibility, but we help out.
5) Semi-Formal. This involves getting an affordable location, decorations, beverages, desserts, and a DJ.
6) Formal. Same as Semi: location, decorations, etc.
7) 3 Hedonists. 1 in the spring, 1 in the fall, and 1 for Valentine’s Day.
The time commitment varies depending upon the activity, but would estimate that we spend an average of 5 hours/week for this position. Social chairs in the past have found it useful to have access to a credit card. Social activities are paid for, but often require a few weeks for reimbursement.
Don’t let the time commitment deter you! Previous chairs are invaluable resources and always happy to help out! More important, it’s tons of fun!
2 Positions
This position is comprised of two positions, one is open to all students and a second will be a 1st year student elected in the fall. The main responsibilities of this position center around keeping the Mulholland web page up-to-date and running elections for class and Mulholland offices. As we move to a more web-based education, this position will become increasingly more important. Some web design knowledge of computers is important.
- Attending monthly Mulholland meetings and posting the minutes from the Mulholland Secretary on the web
- Assist in the upkeep and maintenance of the Mulholland Society’s webpage and all associated student groups’ pages also.
- Setting up and running elections that occur twice a year. Once in the early spring and another time in the fall for the incoming first year class.
Those are the basic duties of the position, and the latter 2 tasks take the largest time commitment but only at certain times of the year. Access to a computer with composing capabilities is a must. Knowledge of programming in HTML or other languages is not a necessity but will assist you in your duties.
Community Service Chairs
2 Positions
The Community Service Chair (2) shall:
- Be an incoming 1st year elected in the fall who will serve through the spring elections of their 2nd year. This person will serve in conjunction with the next incoming 1st year elected the following fall.
- Be responsible for coordinating community service projects through the Mulholland Society. These will include, but are not limited to, a philanthropic Orientation event, annual Boo House, and the annual 5k race.
- Chair the Community Service Committee.
- Serve on the Orientation Committee.
- Serve on the Hospital-wide Community Service Committee.
- Advertise community service opportunities to the School of Medicine.
This position is for a rising 4th year student. The student’s responsibilities on the electives committee include making it to the committee meetings (3-4 during the year), reviewing other student’s elective forms, and approving and discussing proposed electives. The committee is comprised of 2-4 faculty members and the student representative.
This position is open to all students but a rising 2nd year student is preferred due to potential time and location challenges with clinical rotations. The traffic through the lounge can be significant and should be checked periodically. Therefore, if an upperclassman is interested, the student should be willing to be in Charlottesville as much as possible.
The Lounge Manager is responsible for making reservations for individuals and student groups via a web-based calender and calling maintenance when necessary. The Lounge Manager also handles a significant portion of the yearly budget for any fun extras to the lounge as seen fit by the Mulholland Society.
This position is open to all students. The major responsibility of the gym manager is to make sure the gym equipment is in good shape – that it is clean, the bolts are tightened, and the equipment actually works. This can be done with a minimal time commitment. Further, the gym manager is required to attend the once monthly Mulholland meetings. Occasionally, additional problems must be addressed; these include things like lost or missing equipment, damaged equipment, periodically changing the combination on the door, etc…The Mulholland Society has set aside a budget for the Gym Manager to address these things.
The position of Medical Alumni Association Student Representative calls for fourth year medical student dedicated to leading his of her class through the transition between student and alumni. This position is not voted. Rather, the job description is posted, and any interested students would send a CV and a cover letter to the Mulholland President. The Mulholland Society will then recommend a student to the Medical Alumni Association.
The Student Representative attends all MAA meetings and speaks/votes on issues facing the Alumni Association on behalf of the student body. In addition, the student representative helps in organizing the White Coat Ceremony, the MAA Homecoming tailgate, and the MAA Match Day reception. Along with the responsibilities directly associated with the Alumni Association, the student representative spearheads the committee organizing the class gift to the medical school.
2 Class Positions (Fall Election)
2 Mulholland Positions (Spring Election)
The Student Advocacy Committee Representative (4) shall:
- Be a position comprised of four representatives per year serving for the duration of medical school. Two will be incoming 1st years elected in the fall during First Year class elections. Two will be rising 3rd years elected in the spring by the entire student body. Elected students may also serve in other leadership positions in the University or Medical School.
- Represent their class on a Committee consisting of students from all four classes as well as key faculty/staff from the Medical School.
- Be responsible for hearing, evaluating, and acting on reports of abuse of medical students. Reports include sexism, racism, sexual and racial harassment, racial discrimination, verbal abuse, or other types of unprofessional or offensive behavior directed at students.
There are two representatives elected and the positions are open to all classes.
IN SHORT: You get to represent the opinions of your classmates at a national level to the AAMC. There are two conferences a year that you attend (previous locations are San Fran; Chicago; St. Simons Isl, GA; Ft Lauderdale).
IN DETAIL: The OSR is the student branch of the Association of American Medical Colleges (AAMC). The OSR is charged with the representation of the undergraduate medical student body of the U.S. to the academic medicine community. Unlike other student organizations (e.g., AMA-MSS, SNMA, or AMSA), who represent their membership, the OSR's constituency comprises all medical students. The concerns of the OSR lie exclusively within academic medicine and medical education.
The OSR is comprised of representatives from each of the 125 allopathic
medical schools in the United States. The sixteen medical schools from
Canada are also invited to participate in OSR activities, though they
do not have voting privileges. OSR's Administrative Board is
comprised of the Chair, Chair-Elect, Past-Chair, five
Representatives-At-Large and four Regional Chairs. In addition, the OSR
appoints students to serve as liaisons to various national committees
of import to the AAMC.
You can take priorities and objectives from your colleagues and the
national level and implement them at your own school. National issues
include minority and majority student relations; Promotion of Project
3000x2000 (to increase minority representation within the medical
student body); curriculum reform; community service; the new Web page;
NBME updates; the NRMP algorithm; Draw the Line and the Humanism
Award. Individual projects, which run the gamut from student-run
homeless health clinics to cross-cultural education, can be found in
the OSR Resource Manual, AAMC's and OSR's web pages, and within
numerous publications of the
AAMC. OSR representatives participate in coordinating various projects,
including legislative petitions concerning medical students (e.g.,
federal loans and grant programs) and visits to Capitol Hill.