SPECIMEN  COLLECTION/PHLEBOTOMY

 

DIRECTOR &

CLINICAL CONSULTANT:                 Dede Haverstick, Ph.D.

MANAGER:                                   Cathy Toms, CPT (ASPT), 982-4038

LOCATION:                                  Primary Care Center 1st Floor

TELEPHONE:                                 924-1601

 

INPATIENT PHLEBOTOMY SERVICES

LOCATION:                           6th Floor, Room 6710, UNIVERSITY HOSPITAL

SUPERVISOR                         Pager 1417

TELEPHONE:                         982-1735/982-3181

HOURS:  Routine phlebotomy services are provided every two hours, 24/7.

All routine laboratory orders for the 06:00 collection by the Phlebotomy team must be entered into the Medical Information System (MIS) by 03:25. All lab orders must be entered into MIS prior to the scheduled collection time in order for those specimens to be drawn during that specified collection time. STAT orders are the responsibility of the unit. 

Blood collection by the Phlebotomy Team will include these schedules:

  • ROUTINE (such as "Today")
  • TIMED (orders entered for specific times such as "Today at 18:00")

Between 22:00 and 03:25, any lab orders entered with the schedule of TODAY will be collected during the morning 6 am rounds.

If the patient has a pending discharge, labs should be ordered in the Discharge Pathway via MIS.

 

OUTPATIENT PHLEBOTOMY SERVICES

Outpatient phlebotomy services are available at several locations throughout the Medical Center and at the Northridge Facility. All patients who present at one of these locations for specimen collections must be registered into the Medical Center Patient Access system. Specimen collection will be performed on patients only at the written or electronic request of a physician or authorized individual. See page 7 for directions for completing lab request forms. Oral requests for collection of laboratory tests cannot be honored unless accompanied by a written (FAX copy is acceptable) or electronic request.

 

BARRINGER WING

LOCATION:                                 3rd Floor, Old Medical School, Room 3466

TELEPHONE:                               982-0034/924-0463 (Office)

FAX                                           924-0406

HOURS:                                      Monday-Friday,  08:00-17:30

                                                          

PRIMARY CARE CENTER

LOCATION:                                  1st Floor, Primary Care Center, Room 1004

TELEPHONE:                                 924-5288/924-1601

FAX                                            924-1598

 

1222 JPA UMA

LOCATION:                                   3rd Floor 1222 UMA Room 3101

TELEPHONE:                                  924-0478

 

NORTHRIDGE FACILITY

LOCATION:                                    2955 Ivy Road, (Route 250 West)

                                                   1st Floor, Northridge Lab, Suite 103

TELEPHONE:                                   243-4530

FAX:                                             243-4533

HOURS:                                         Monday-Friday, 08:00-17:30

 

ORANGE FACILITY

LOCATION:                                     University Physicians at Orange

                                                    661 University Lane, Suite D

                                                    Orange, Va. 22960

TELEPHONE:                                    540-661-3072

FAX:                                              540-661-3081

HOURS:                                           8:30 a.m. - 5:00 p.m.

                                                     Monday - Friday         

 

 

 

 

How to Maintain the Central Line Indicator in MIS:

 

Select CENTRAL LINE/LAB from Nursing Master Guide:

--------------------------------------------------------------------------------                       

N                     PATIENT WITH CENTRAL LINE

 

CURRENT CENTRAL LINE INDICATOR STATUS:

                        12/02   UNIT PERSONNEL WILL DRAW

                                                ALL BLOOD SPECIMENS; PT HAS

                                                CENTRAL LINE

                        NOTE: ANY CHANGES MUST BE MADE BY 03:00

                        HRS (3 AM) IN ORDER TO MAKE THE DEADLINE

                        FOR VENIPUNCTURE TEAM NOTIFICATION FOR

                        THAT MORNING.

      SELECT THE APPROPRIATE STATEMENT, THEN

        ENTER:

--------------------------------------------------------------------------------

 

  The current "Central Line Indicator" status (if any) will retrieve.  To change, select appropriate phrase (toward bottom of screen) and enter.

 

 ------------------------------------------------------------------------------- 

N             NURSING MASTER GUIDE

 

            >CHARTING                                      ADD/DELETE

                                                                        >ALLERGIES

           

                                                                        >PRIMARY NURSE

                                                                        >PT PROFILE

 

            >REQUEST REPLACE MEDS                       >DISCHARGE

            >ORDER MISC PHARMACY                       >EXPIRE

            >SCHED PARENTERALS                 >TRANSFER

            >ADVERSE DRUG REPORT

            >EQUIPMENT REQUEST

            >DIETARY COMMUNICATION     

            >REPLACE TUBE FEEDING             >CHARGE GUIDE

            >CENTRAL LINE/LAB

 -------------------------------------------------------------------------------

 

 

 

SPECIMEN TRANSPORTATION

Specimen Transport Within Facility:  https://www.healthsystem.virginia.edu/intranet/tubesystem/

  • Remove all needles and cap syringes
  • Assure all tubes are labeled correctly
  • Assure specimen temperature requirements are met (i.e. Lactate on ice).
  • Tighten all specimen container lids.
  • Place labeled specimens in clear zip-lock plastic bag and seal bag.
  • Place transmittal or consult form in the outside pouch of the clear zip-lock bag.
  • Place bagged specimens into large clear zip-lock pastic bag and seal.
  • Specimens that cannot be transported via Pneumatic Tube System are delivered directly (i.e. Leukin Traps with tubing attached, 24 hour urine containers).

Specimen Transport Outside Facility - Delivered by Courier

  • Remove all needles and cap syringes
  • Assure all tubes are labeled correctly
  • Assure specimen temperature requirements are met (i.e. Lactate on ice).
  • Tighten all specimen container lids.
  • Place labeled specimens in clear zip-lock plastic bag and seal bag.
  • Place requisition form in the outside pouch of the clear zip-lock bag.
  • Place properly bagged specimens in a rigid, leakproof transport unit which maintains temperature requirements.
  • Deliver specimens to Laboratory immediately.

Specimen Transport via U.S. Mail Services

  • Remove all needles and cap syringes
  • Assure all tubes are labeled correctly
  • Assure specimen temperature requirements are met (i.e. Lactate on ice).
  • Tighten all specimen container lids.
  • Place labeled specimens in clear zip-lock plastic bag and seal bag.
  • Place requisition form in the outside pouch of the clear zip-lock bag.
  • Place properly bagged specimens in a rigid, leakproof secondary container with absorbent material and seal.
  • Prepare specimens for shipping to maintain temperature requirements.
  • Place secondary sealed container in a shipping box.
  • Address mailer to:

                                  University of Virginia

                                  Health Science Center - Special Services

                                  University Hospital - Box 800168

                                  Charlottesville, VA 22907-3079