Requirements for Appointment of Former Housestaff
Note: Some former housestaff may have been appointed before all current requirements were in effect (especially #4, #8). Check with the GME Office to determine if you need to obtain these documents.
Clinical Department Responsibilities
1. Letter from clinical department chair requesting appointment of new housestaff member, including:
- Specific housestaff staff title (resident, fellow, etc.)
- For fellows, division/subspecialty designation
- Dates of appointment -- limited to one year only
- Statement regarding the applicant's physical and mental health.
2. Housestaff application form, completed by the applicant:
- Responses to all questions must be complete
- Must include picture
3. Curriculum Vitae
4. Documentation of medical education - required if proof of graduation is not contained in files of previous appointment. Note: "Dean's letters" are often written prior to graduation and, therefore, do not contain the date of graduation.
5. Documentation of all residency and fellowship training outside UVAMC.
- Notarized copy of training certificate, or>
- Letter of recommendation from program director specifying inclusive dates of training
6. Verification of all non-training clinical activities: Original documentation from locations of non-training employment/practices (hospitals, practices, etc.). See General Reference Form.
- Statement from applicant for any period since medical school graduation not covered under #5 or #6a.
7. One original letter of recommendation:
- Must include a statement of the applicant's physical and mental health.
- Must be provided by person with/for whom applicant has worked during past year. Must be from program director if applicant is coming from another training program.
8. Proof of Virginia licensure, temporary or permanent, if applicable: Must be copy of the valid license indicating expiration date.
9. Original documentation from all non-UVAHS residency training programs of liability coverage and claims history:
- Statement from all past carriers on past claims/actions occurring during the past ten years, must include inclusive dates of coverage.
- Practitioners who are or have been defendants in medical malpractice actions must submit a letter from the attorneys who are/were assigned to represent the practitioner in the malpractice actions. The letter must address:
- current status of malpractice case
- practitioner's role in alleged negligent actions
- whether expert reviews of the practitioner's care have been obtained and the general substance of those reviews
- anticipated trial date or expection of settlement
- 'Certificate of insurance' for current liability insurance coverage, including inclusive dates of coverage, if applicant will be covered by non-UVAHS carrier during appointment.
10. Copy of USMLE transcripts (if not contained in previous file).
11. For foreign medical graduates:
- Copy of current visa or visa application through the ECFMG.
- Copy of valid ECFMG certificate. Pay particular attention to English test date. See Guidelines for Appointment of Foreign Medical Graduates.
Graduate Medical Education Office Responsibilities
12. Verify that proof of graduation is contained in previous appointment file.
13. Secure Supplemental Application (confidential questions).
14. Secure temporary Virginia medical training license.
15. Verify all UVaHS malpractice history.
16. Query the National Practitioner Data Bank (NPDB and the Healthcare Integrity and Protection Data Bank (HIPDB), for non-PGY 1 applicants only.
17. Query the Department of Health and Human Services Office of Inspector General (OIG) website.
18. Query the General Services Administration (GSA) website.
Prior to authorizing that applicant may begin working, the GME Office will:
19. Secure results of pre-employment drug screening from Occupational Health.
20. Secure results of Criminal Background Check from Medical Center Human Resources.
21. Secure transcript reflecting completion of required training modules (completed on-line through NetLearning Web Education) and proof of completion of other required instruction (Universal Precautions, Health System Compliance). See Mandatory Training Requirements.