University of Virginia Health System

How to Make an Outright Gift of Stock
and Mutual Fund Shares

Electronic transfer:
Giving stock through electronic transfer is the easiest, and most expedient, method when a donor maintains holdings in a brokered account. Depository Trust Company, or DTC, is the clearinghouse for our electronic security transfers. Each brokerage firm has a specific DTC number. When you wish to make a gift of stock, provide the following information to the transferring broker:

Account Name: UVA Gift Account  Account Number: N7M-001327  DTC Number: 443  Clearing Broker: Pershing LLC  Reference: [Donor's name]

Please alert the UVa Gift Accounting Department before the transfer so that the University can make arrangements with its broker to receive the stock. The University cannot sell an unidentified security. At the same time, please indicate the purpose of the contribution, such as annual gift to the Health System, a pledge payment, or funds for a planned gift.

If you have questions, please contact Cecilia Baber, Director of Gift Accounting, at (434) 924-1015.

Stock Certificates and Stock Powers:
If you send a stock certificate that is in your name, a letter of intent must be included. Under separate cover, please send a signed stock power (opens PDF file). The University does not recommend sending signed certificates. Stock powers are available from Gift Accounting or from any broker. On the stock power, your signature is the only item that is needed. Your signature must be guaranteed by a bank or broker. If the certificate is in the University's name, no stock power is needed. The process for reregistering stock certificates (transferring the certificate into the University's name) can take from two to four weeks. Stock certificates should be sent to:

If the certificates have been reregistered to the University of Virginia, a letter should be included identifying the donor and the purpose of the gift.

If you need further assistance, or if you would like to notify the University of an incoming gift of securities, please contact us by telephone at (434) 924-1015 or by e-mail at Cecilia Baber.

Giving Mutual Fund Shares
The process of giving mutual fund shares takes a few more steps and more time to complete. In general, mutual fund companies do not allow shareholders to transfer mutual fund shares outside the fund. The shares must be transferred to an account within the fund created for the University.

Using a Share Transfer Form:
Most mutual fund companies will provide a standard Transfer of Shares to the New Owner Form that authorizes the transfer of shares from your account into an account opened for the University. The form must be completed by you and the University. You may either leave the "transfer to" portion of the form blank and allow the University to fill it in, or you may indicate that the shares are to be transferred to the Rector and Visitors of the University of Virginia. Please use the University's corporate name rather than that of a school or department at UVa. To designate your gift to the Health System, please note this in a letter accompanying the form when it is sent to the University.

All persons listed in the "transfer from" section of the form (owners of the account) must sign the form. All signatures must be medallion guaranteed, not notarized. Medallion guarantees are available at a bank or brokerage house.

After completing your portion of the form, please send it to the University of Virginia Gift Accounting Department at the following address:

UVa will forward the form to the mutual fund company with instructions that the shares be sold and the proceeds sent to the University. The funds will be directed to the school, program, or purpose you designate in the letter.

If a Share Transfer Form Is Not Available
If you are unable to obtain a form from your mutual fund company, you may write a letter addressed to the company authorizing the transfer of shares to the University. All owners of the account must sign the letter, and the signatures must be medallion guaranteed. Please send the signed original of the letter to UVa at the address above so that the University can attach a letter requesting the transaction. Again, all persons listed on the "transfer from" account need to sign the letter.

Gifts of mutual fund shares do take some time to finalize, so advance preparation is recommended when the timing of a gift is critical.

For more information, call (800) 297-0102 or (434) 924-8432