PARENT HANDBOOK

Eligibility for Admission

Admission to the Malcolm W. Cole Child Care Center is based on a priority listing of employees in the Health System and UVA.  Priority will be given to employees in the job categories where an incentive is needed for staff recruitment and retention.

  • Priority 1 includes all health care professionals paid directly through the Medical Center (Agency209) whose primary role involves direct patient care. 
  • Priority 2 employees are all other employees paid by the Medical Center . 
  • Priority 3 includes employees of HSF, employees contracted for nutrition services and environmental services, and UVA faculty, staff, and research professionals (Agency 207). This includes attending physicians paid by the medical school. 

After first offering spaces to Priority 1 employees, spaces may be offered to the children of Priority 2 employees, and then Priority 3.  Once a child has been accepted at the Center, that child’s place will not be pre-empted for a child whose parent may be in a higher priority status. Priority 1 and 2 families with children currently enrolled are given the first option for available openings for their subsequent children.

            Children of part-time employees are eligible for enrollment.  If it is demonstrated that the predominant (20 hours of week or more) place of employment is within the University, access to an unrestricted number of days of enrollment per week is provided.  Any employee who is not predominantly employed within the University (less than 20 hours) shall have access to enrollment of his/her children in an amount commensurate to actual hours worked (work shift plus reasonable travel time.)

            Employees who work weekends and evenings shall have the right to bring their child to the Center during operating hours when they do not work.  Employees who have children enrolled in the Center and who need to take authorized leave shall have the right to continue using the Center during their leave with prior written notice to the Director of the Center.

            It is the parents’ responsibility to notify the Center of any change in employment, as it may affect a child’s eligibility for enrollment in the Center.  Children of employees no longer meeting these requirements will be withdrawn, subject to 60 days prior notice in writing from the Director.  Failure to notify the Center of a change in employment status will result in an automatic and immediate dismissal of the child.  Parents will sign an agreement to the above terms upon enrollment of a child in the Center.

Child