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Home > Medical Center > Policies > Medical Center Policy Manual > Information Management/HIPAA Security and Privacy > Patient Information > Definition, Characteristics, Authentication and Maintenance of the Medical Record and Designated Record Set

policy 0218 : Definition, Characteristics, Authentication and Maintenance of the Medical Record and Designated Record Set

The University of Virginia Medical Center maintains the medical record electronically, on paper and on microfilm. Staff can determine record locations and can assemble all relevant information from components of a patient's record when the patient is admitted or is seen for ambulatory or emergency care through use of the patient index in electronic record of episode and reference to the Health System Record Location Matrix. A unified record is maintained, as all components are available to authorized users. Implementation of standard policies and procedures in management of health information is required to achieve the stated goals.

  1. effective date:

    July 1, 2017
  2. signature(s):

    Scott A. Syverud, MD, President, Clinical Staff
    Pamela M. Sutton-Wallace, CEO, UVA Medical Center